Adminstrative Assistant Jobs in Mansa Zambia Right to Care Jobs in Mansa Zambia View and Apply Adminstrative Assistant Jobs in Mansa at Right to Care


Right to Care

ABOUT US

Right to Care is at the vanguard in supporting and delivering prevention,
care, and treatment services for HIV and associated diseases. We work with
government and communities to find pioneering solutions to build and
strengthening public healthcare.

We embrace a strong entrepreneurial culture and focuses on innovation and the
use of technology to enhance services, address skills shortages, and deliver
quality healthcare outcomes. Our areas of expertise include HIV and TB care
and treatment, pharmacy automation, medical male circumcision, and cervical
cancer diagnosis and treatment.

ABOUT THE POSITION

Date advertised 17 September 2020

Closing date 21 September 2020

Position Administrative Assistant

Contact Person Vacancy25

Location Mansa, Luapula

Contact email Vacancy25@righttocare.org

Contract type Fixed Contract

Duration 3 months

Reporting to Provincial Technical & Administration Coordinator

Job grade TBA

QUALIFICATIONS AND EXPERIENCE

> Minimum Required Qualifications and Experience
> Diploma or Degree in Business Administration or any other related qualification
> Computer Literacy
> 2 years’ experience in office administration with previous experience in supervising a team

TECHNICAL AND BEHVIOURAL COMPETENCIES

> Good Communication skills
> Excellent computer skills
> Ability to plan and organise
> Good interpersonal skills
> Ability to work effectively in a fast-paced environment
> Attention to detail

KEY PERFORMANCE AREAS

> Monitor the provision of contracted services such as security, garbage collection etc. to ensure services are fulfilled in accordance to contractual obligations
> Coordinate fuel reconciliation and retirement of all office fleet. Ensure timely submission of complete documentation (receipts, coupons, log sheets and fuel reconciliation sheet)
> Develop office filing system, organize and store paperwork, documents and computer-based information
> Develop and maintain database of all key contacts at MoH, USAID, and partners (client relationship database)
> Timely preparation of payment requisitions for supplies received
> Manage the inventory of office supplies and refreshments, facilitate issuance of all stores items after approval by the Provincial and Administrative and Technical Coordinator, using a stores requisition form
> supervise all Transport Officers by ensuring that the motor vehicle usage policy is adhered to in line with fleet management
> Supervise the Office Assistant in the execution of their duties and monitor general cleanliness of offices and surrounding areas to ensure good work environment
> Review project vehicle and motorbike log sheets for completeness on a weekly basis. File filled in log sheets appropriately
> Coordinate travel and accommodation arrangements for all local staff
> Receive and review procurement requisitions for travel for all local staff and submit complete documentation to Operations Lusaka for processing
> Provide administrative support for landlord/tenant relations, as well as accounts payable functions thereof.
> Generate and maintain vendors database of suppliers of goods and services and accommodation complete with active contact details (email and phone). Verify if these are on the EQUIP vendors data base. Submit completed Supplier Registration Forms for vendors not on database to Procurement Unit
> Assist in organizing of logistical support requirements for conferences, site visits, workshops, and accommodation to ensure smooth delivery of program activities
> Perform other duties as and when assigned by Supervisor

DISCOLAIMER

By applying for the above-mentioned position, you consent to Right to Care to
conduct qualification, ID, criminal and reference checks (internal and
external) which forms part of the Company’s recruitment policy and procedure.
Should you not receive a response to your application from Right to Care
within one month of this advert being placed, kindly consider your application
as being unsuccessful.

Only applicants meeting the strict criteria outlined above will be contacted
as part of the shortlisting process. Right to Care reserves the right to
withdraw the vacancy at any time for whatever reason.

Right to Care is an equal opportunity affirmative action employer. The
Company’s approved Employment Equity Plan and Targets will be considered as
part of the recruitment process. As an Equal Opportunities Employer, we
actively encourage and welcome people with various disabilities to apply.



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Adminstrative Assistant Jobs in Mansa Zambia Right to Care Jobs in Mansa Zambia View and Apply Adminstrative Assistant Jobs in Mansa at Right to Care


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