Special Hope Network Jobs in Lusaka Operations Assistant Carreer opportunities in Lusaka vacancies in Special Hope Network at Lusaka




# Job Description


Operations Assistant

Special Hope Network

Job Description

specialhopenetwork.org
Special Hope Network SHN is searching for an organized self-starter to join
the team as an Operations Assistant. The Operations Assistant will report
directly to the SHN Vice President VP and fulfill the duties of the VP when
necessary. The Operations Assistant will become well-versed in Special Hope
Network’s internal operations. The ideal candidate should possess excellent
verbal and written communication skills, be able to juggle multiple tasks at
once, and possess strong organizational, critical thinking, and interpersonal
skills.

Responsibilities

Day to Day Logistics
Provide support/training to new staff hires
Plan/schedule program hours and staff
Manage program staff and coordinate staff relocation when necessary

Organize training locations, handouts, equipment, payments
Take inventory and order supplies as needed
Analyze all operations and make improvement suggestions to supervisor

Assist lead managers in program implementation
Work together on a team so that all programs work seamlessly

Compliance
Manage timely payments of PACRA, NAPSA, LCC, Fire, WC annual dues and
certifications

Complete staff paperwork with staff members for NHIMA/NAPSA/ETC

Facilities Oversight
Maintain all facilities electrical works, plumbing, electric fences,
keys/locks Alert management when painting or maintenance is required

Communicate with landlords to keep properties at optimal condition

IT/Digital
Keep track of all computers/Ipads/power cords and update regularly
Maintain current technology and alert management when new devices are needed
Manage SHN Microsoft account and keep all devices updated
Oversee measurement and evaluation M&E of programs and data collection

Donation/Volunteer Management
Coordinate Digiprint orders; copies/printing, daily tracking, and pickup
Coordinate donation pickups and deliveries and oversee food donations
Coordinate volunteer leads via email and phone
Funnel volunteers to appropriate managers
Manage volunteer stipend requests with the finance team

Requirements

Must have 2 years experience in Project Management, Business Administration,
Measurement and Evaluation or other business-related field.
Must possess excellent written and verbal communication, interpersonal skills,
and an eagerness to learn

Must be able to work on a team and have good conflict management skills
Must exhibit strong leadership skills
Must be able to work independently and meet goals both consistently and on
time
Must be organized, professional and a skilled problem-solver
Must be able to understand how SHN operates and function within those
parameters
Must have experience with Excel, Word, Dropbox, and spreadsheets
Additional certificates in program management or other business-related fields
are valuable



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Email milika@specialhopenetwork.org

To apply for this job **email your details to**
**milika@specialhopenetwork.org**

Closing Date 25th September , 2021.



Special Hope Network Jobs in Lusaka Operations Assistant Carreer opportunities in Lusaka vacancies in Special Hope Network at Lusaka


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