Administrative Officer – Contracts and Events Jobs in Lusaka Zambia GIZ Jobs in Lusaka Zambia View and Apply Administrative Officer – Contracts and Events Jobs in Lusaka at GIZ


GIZ

GIZ

CAREER OPPORTUNITY

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the
implementing agency of the Federal Republic of Germany for technical and
international cooperation. It offers flexible, sustainable and effective
solutions in political, economic and social change processes. Most of the work
of GIZ is commissioned by the German Federal Ministry for Economic Cooperation
and Development (BMZ). GIZ also operates on behalf of other German ministries
as well as public and private bodies in Germany and abroad. These include the
European Commission, the United Nations, the World Bank and governments of
other countries.

The Agriculture and Food Security Cluster is comprised of four projects, which
are part of the global initiative One World – No Hunger (SEWOH) Green
Innovation Centres for the Agriculture and Food Sector (GIC), Food and
Nutrition Security and Enhanced Resilience (FANSER), Promotion of Agricultural
Finance for Agri-based Enterprises in Rural Areas (AgFin) and Fish for Food
Security (F4F) . Zambia is one of many African countries in which SEWOH is
being implemented. SEWOH is a BMZ special initiative addressing the two
challenges hunger and malnutrition. The key objectives are to increase income,
employment and eradicate hunger and malnutrition by creating access to
sufficient, affordable and healthy food and to create a framework to ensure
that future generations will also have sufficient, affordable and nutritious
food in spite of the rapidly expanding world population. In Zambia
specifically, the Agriculture and Food Security Cluster is working on
increasing regional food supplies and promoting access to and better use of
financial services in the project’s rural target areas in Eastern, Southern
and Luapula Provinces. Two bilateral projects in the same sector and with
similar target groups and objectives are also part of the Cluster.

In order to meet the Cluster’s administrative needs, GIZ is seeking a suitable
candidate for the following position

Administrative Officer – Contracts and Events (based in Lusaka)

REF GIZAGRADMLSK

Main tasks and responsibilities

> Contracting (for contracts established in Zambia and in collaboration with GIZ offices in other countries)
> Event management
> Ensuring that financial and administrative regulations are complied with
> Carrying out other administrative tasks

Contracting

> Processing local contracts for the AgriFood Lusaka Office within the agreed limits in line with GIZ processes and rules (P+R)
> Preparing, quality checking and following up on local contracts that are processed at GIZ Country Office
> Monitoring of all contracts in the AgriFood Cluster, i.e. following up on and checking of invoices, monitoring of contract duration and deadlines
> Ensuring compliance with GIZ and Zambian regulations and processes for contracts at the field offices and providing backstopping on this to the Admin team of the Cluster
> Documenting and filing contracts properly and in line with GIZ P+R

Event Management

> Preparing and organising meetings, events, workshops and seminars in Lusaka
> Preparing, quality checking and following up on events that are processed at the GIZ Country Office
> Ensuring compliance with GIZ and Zambian regulations and processes for events at the field offices’ locations and providing backstopping on this to the Admin team of the Cluster
> Ensuring usage of the sustainable events checklist
> Ensuring documentation and filing for events in line with GIZ P+R

Other Duties/Additional Tasks

> Preparing and following up on internal control findings and receivables that are related to his/her tasks
> Maintaining good communication and coordination with the GIZ Country Office, partner organisations and other GIZ programmes on all issues related to his/her areas of responsibility
> Ensuring that computers and software at the Lusaka Office function properly in collaboration with the IT Officer
> Performing other administrative tasks in line with the needs of the Cluster and possible upcoming changes of responsibilities or job rotation within the team
> Substituting for colleagues in the Cluster, e.g. the procurement and logistics manager/ coordinator
> Maintaining confidentiality of information

Qualifications and requirements

> Minimum of a bachelor’s degree in Business Administration or similar field

Professional experience

> At least 3-4 years’ professional experience in a similar position
> Broad experience in administration with experience in contracting and procurement as well as in event management; experience in accounting is an added advantage
> Previous experience of working at GIZ or another international organisation is an added advantage

Other knowledge, additional competences

> Fluency in English, both written and oral
> Good knowledge of administration, contract processes and event management
> Good working knowledge of ICT technology (related software, telephone, fax, email, the Internet)
> Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, etc.)
> Strong communication and interpersonal skills with the ability to work in a multicultural and multidisciplinary team
> Strong organisational skills; must be proactive and be able to manage and prioritise workload
> Must be willing to travel within Zambia

The successful candidate will be expected to start full-time employment with
GIZ, on a fixed term contract, as soon as possible. Interested candidates must
send their CVs and cover letters, electronically, quoting GIZAGRADMLSK
in the subject line to [ jobzambia@giz.de ](mailtojobzambia@giz.de) by
1700 hrs on Tuesday, 10th November 2020*> . Certificates, qualifications,
etc. must not*> be attached to the application. Traceable references of
previous engagements must be provided. Please note that only applicants
selected for interview will be contacted. GIZ is committed to be an equal
opportunities employer, therefore, women and people with disabilities are
strongly encouraged to apply.



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Email jobzambia@giz.de


Administrative Officer – Contracts and Events Jobs in Lusaka Zambia GIZ Jobs in Lusaka Zambia View and Apply Administrative Officer – Contracts and Events Jobs in Lusaka at GIZ


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