Construction Program Officer x1, Development (Projects) Manager x1 & Hospital Administrator x1 Jobs in Zambia The Salvation Army, Headquarters, Lusaka. Jobs in Zambia View and Apply Construction Program Officer x1, Development (Projects) Manager x1 & Hospital Administrator x1 Jobs in at The Salvation Army, Headquarters, Lusaka.
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> Closes July 21, 2021
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The Salvation Army, Headquarters, Lusaka.
1\. CONSTRUCTION PROGRAM OFFICER
Located Monze with frequent travel to Kazungula
Hours Full Time – 40 hours per week
Flexible Working The job holder is expected to work with flexibility due to
the nature of the assignment sometimes including extended hours or weekends.
Project Goal To contribute to improved quality of healthcare, targeting
maternal and child health services, and reduce hygiene-related diseases
through improved access to WASH in 60 healthcare facilities by 2023.
Strategy Collaborate with government institutions, local partners, and
community structures at all levels to deliver sustainable and inclusive WASH
services in HCFs. The proposed project will be anchored on 4 core pillars i)
systems strengthening; ii) capacity building; iii) inclusive services; and iv)
community engagement and hygiene behavior change (HBC).
Outcomes
1\. Improved access to inclusive WASH facilities and services in 60 healthcare
facilities
2\. Increased adoption of key hygiene behaviors in HCFs
3\. 33 communities empowered to claim rights to WASH and to hold government
accountable for delivery of WASH services
4\. Improved institutional management and sustainability of WASH services in
HCFs
Project Aim
The aim of the project is to improve access and quality of WASH services in
facilities in Zambia and strengthen the integration and management of
sustainable WASH models and guidelines.
Empower and strengthen local structures to improve sustainable and inclusive
access to WASH services in communities, and HCFs through a human rights-based
approach (HRBA).
Construction Manager Job Responsibilities
> Oversees construction sites, general contractors, and workers to ensure a high level of quality and safety including compliance to standards.
> Creates and reviews Requests for Information and Requests for Proposal and Change Orders.
> Guarantees that all work is performed in accordance with approved manuals and procedures.
> Ensures that the project is constructed and documented in accordance with the contract documents and good engineering practices.
> Provides technical support to the Program Manager and other staff.
> Develops and maintains project cost/change controls, and project budget and accounting records.
> Performs change order estimating and assists the Program Manager in change order negotiations.
> Coordinates and monitors schedule updates, invoices, and submittals.
> Assists in managing and reviewing the progress of contractors’ construction schedules.
> Reviews weekly and monthly reports on the status and progress of the contracts, including project costs and potential changes.
> Reports the status of projects to TSA leaders
> Attend all program meetings as needed.
Construction Programme Officer Abilities and Skills
> Knowledge of construction technology
> Engineering, Procurement and Construction (EPC) industry experience
> Familiarity with project and department budget process and tools
> Knowledge of project controls
> Risk assessment/management
> Administrative policies and procedures
> Conceptual planning ability
> Conflict management and problem solving skills
> Leadership ability
> Multi-tasking ability
> Communication, meeting, and presentation skills
> Comfort with time reporting systems
> Proficient with MS Office Suite of tools, exposure to schedule software, preferably CAM/CAD
> Ability to lead groups in participatory design of facilities such as SAGs, DPOs, SMAGs and others stakeholders
> Strong interpersonal skills, build relationships with stakeholders
> Ability to communicate in both Tonga and English
> Commitment to Salvation Army’s development and Christian values
Education, Experience, and Licensing Requirements
> Bachelor of Science in Civil Engineering or Construction Management required
> 5+ years of project experience working in the construction industry required especially in the WASH sector
> EIZ certification preferred
> Valid class B manual driver’s license or higher with more than two years of driving 4X4 vehicles
> Female candidates are especially encouraged to apply
> > *
2\. DEVELOPMENT (PROJECTS) MANAGER
Main Purpose The Salvation Army aims at poverty alleviation through community
development, capacity building, project management and awareness raising. The
development (project) officer leads the process of achieving the community
development strategy of the territory in an effective and efficient manner .
Reporting to The Programme Secretary as direct line manager, or the CS/GS
where there is no cabinet. (Not to finance or business) .
Responsible for All aspects of project management for Community Development
Projects and Mission Support Projects (if no Mission Support & M&E development
(projects) officer is available). Additional responsibilities for Mission
Support Over & Above, emergency/disaster relief projects as well as
sponsorship can also be included based on territorial/command discretion.
Collaboration with All relevant THQ functions such as Social, Business
Administration (Finance), Property, Divisional secretaries….…For
implementation of the community development strategy
Purpose and Basic Objectives of the Post
1\. Development through projects oversight, implementation and delivery
1.1 Work within and towards the territorial community development and other
territorial strategies to achieve the given vision and objective.
1.2 Ensure the community, corps and territorial participation in identifying
and designing development programmes.
1.3 Lead the process of developing and/or ongoing review of the territorial
community development strategy.
1.4 Develop and coordinate implementation plans for community development (and
mission support projects, if appropriate).
1.5 Coordinate the training and capacity building initiatives required for all
staff and officers involved in implementing, monitoring and management of
projects on reporting, donor compliance issues, shared learning through
monitoring and evaluation as well as other relevant capacity building.
1.6 Communication Ensure efficient dissemination of information about
development through projects to THQ-, field stakeholders and staff.
1.7 Together with the relevant THQ departments, identify and apply for local
and external funding and resources for existing and future projects.
1.8 Prepare projects, concept notes and proposals working closely with field
staff and communities.
1.9 Present projects at the Territorial Projects Board and Territorial Finance
Council (if appropriate)
1.10 Complete and submit quarterly, progress and final project narrative and
financial reports for all projects.
1.11 Develop and maintain networks with external organisations. Attend
relevant interagency coordination and donor meetings as required. Support THQ
relevant staff to seek donor engagement, developing relationships through
email, phone and face-to-face meetings. Develop relationships with
institutional donors, private sector donors and UN agencies when appropriate.
2\. Governance
2.1 Present and discuss project issues and expenditure requirements at
relevant THQ Boards
2.2 Report to the Territorial Projects Board, Territorial Finance Board,
leadership, donors and other stakeholders.
2.3 Ensure that all those involved in projects understand their roles and
responsibilities
2.4 Ensure that regular and planned visits to sites where development through
projects is delivered happens. Plan practical implementation tasks prepare
risk assessments and identify staff/material resources if appropriate.
2.5 Provide regular support to, and maintain close contact with project
implementers as appropriate
2.6 Coordinate all internal and external reporting requests from TSA
stakeholders.
2.7 Formulation of budgets for project proposals together with finance team.
2.8 Monitor budgets and maintain financial records in liaison with the finance
department.
2.9 Ensure that project expenditure is in accordance with approved budgets and
that no expenditure takes place until approval is obtained
2.10 Be the signatory, together with Territorial leadership on all project
linked Memorandums of Understanding and ensure agreed commitments are met.
2.11 Attend and contribute to internal and external meetings, as requested by
line manager.
2.12 Manage the risk associated with community development projects.
2.13 Stay informed as to relevant skill and qualifications levels required by
staff for effective performance and circulate requirements and relevant
information to the staff as appropriate.
3\. Good practice and institutional learning
3.1 Follow the administrative procedures of The Salvation Army.
3.2 Participate whenever appropriate in recruitment of project implementers
and staff
3.3 Coordinate the organisation and scheduling of all aspects of grant
management – including proposal writing, internal project development
meetings, reporting, internal checklists, evaluations and audits – in order to
facilitate timely submission of proposals, reports, modifications and
extension requests
3.4 Ensure that monitoring and evaluation of all projects happens and that the
learnings are documented and shared.
3.5 Ensure that the projects management database (HIVE) for ALL projects is
kept up to date.
3.6 Assist in the production and processing of progress reports and adhere to
the reporting requirements for each project as determined.
3.7 Provide written and verbal reports and conduct correspondence as requested
by leadership, projects support and IHQ.
3.8 Ensure that all documentation required by the partners, funders and
leadership is completed accurately and within the timeframe requested.
3.9 Promote the development (projects) work of The Salvation Army and share
with others the lessons learned, both within and outside of The Salvation
Army.
Additional
The Salvation Army has its own database system for managing community
development, mission support, emergency and disaster relief and sponsorship
projects (HIVE). Full details of the roles and responsibilities in managing
the databases can be found in the system manual.
Person Specification
> Degree or equivalent qualification in development, humanitarian affairs, journalism, international relations or another relevant course.
> A Master degree in Projects Management/ Development, will be an added advantage.
> Minimum of 3 years’ experience of team leading, supervision and project management, preferably in a community development setting
Knowledge, skills and experience
> Experience of working with vulnerable people in communities
> Experience in conveying stories and case studies
> Experience in strategic planning
> Implementation and delivery of community-based projects
> Proven experience in donors and external partners engagement
> Capacity building/training delivery experience
> Community facilitation, consultation, engagement and/or outreach
> Robust understanding of equality and diversity
> Fluency in English reading, writing and speaking
> Project management
> Project cycle management skills and experience incl. log frame development
> Budget formulation and financial management
> Risk Assessment experience
> Supervision skills and experience
> Communication, Evaluation, Monitoring & Reporting
> Effective communication (liaison, verbal, written i.e. email/letter/report) and negotiation skills
> Experience of evaluation, monitoring and information systems
> Strong analytical skills
> Strong report-writing skills
> Strong administrative skills, details oriented
> Strong IT skills and knowledge of Microsoft word applications
Other
> Willingness to work according to TSA principles
> Emotionally & spiritually mature
> Understanding and sensitivity to cross-cultural issues
> Ability to remain calm under pressure
> Diplomatic and determined
> Strong time management skills
> Ability to work on own initiative
> Willingness to work as part of a team and contribute to team dynamics
> Willingness to undergo further training as needed
> > *
3\. HOSPITAL ADMINISTRATOR
Principal Duties / Responsibilities
The principal responsibilities of the Hospital Administrator are
1\. To implement the policies and decisions of Hospital Management Board and
Executive Council
2\. To represent Chikankata Mission Hospital at the District Health Management
Board and develop good working relationships with the administrative offices
of the District Health Office, Provincial Health Offices, Ministry of Health
HQ and other governmental offices.
3\. To ensures that Chikankata Mission Hospital and its associated departments
are provided with the resources required to provide affordable and accessible
healthcare and quality training to its users
4\. To recruit, retain and develop high quality staff in line with Ministry of
Health procedures, Salvation Army guidelines and the Hospital Performance
Appraisal System
5\. To ensure the infrastructure, equipment and vehicles of the Hospital and
its Training Institutions are maintained and developed to serve the objectives
of Chikankata Mission Hospital
6\. To direct the financial matters of Chikankata Mission Hospital, through
the Business Manager and Senior Accountant’s offices, to make sure that the
hospital runs within its set and approved budgets and to ensure that financial
resources are used properly and accounted for clearly.
7\. To liaise with the medical / nursing managers to ensure that good practice
and the highest standard of patient care within the Hospital.
8\. To oversee and supervise the various departments and their respective
managers with in the Administration Department (see attachment).
9\. To chair the Hospital Finance Committee, the Housing Committee, the Human
Resource Committee, the Disciplinary Committees and all other committees as
set by the Ministry of Health.
10\. To ensure that all legal and statutory requirements are met for the
operation of the institution.
11\. To advise the members of the Hospital Management Board in the
administrative and financial functions and ensure these departments are run in
line with the Ministry of Health and/or external donor guidelines.
12\. To facilitate good working relationships between staff members, trade
union representatives and hospital management.
13\. To promote community development, participation and responsibility in
health care delivery and represent the Hospital on the Territorial Community
Development Council.
14\. To prepare the Action Plan and Budget and oversee the Performance
Assessment process, in conjunction with other Managers for the Hospital, as
per Ministry of Health guidelines.
14\. To deputize for the Chief Medical Officer in his/her absence
Required Qualifications and Experience
A committed Christian
Minimum Vocational/Professional Qualifications BA Degree with bias in social
science
At least 3 years experience management / executive position in a health care
setting
Personal Qualities
Must be committed Christian of good standing with The Salvation Army
Honest and hard working
Must be able to work with minimum supervision
Convincing interpersonal and communication skills
Commitment to The Salvation Army’s mission and willingness to work in close
collaboration other faith-based and non-faith based community organizations.
NOTE Due to the volume of application, only shortlisted candidates will be
contacted.
Read and Apply Now Through
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Email miyanda.nangwala@zam.salvationarmy.org
Construction Program Officer x1, Development (Projects) Manager x1 & Hospital Administrator x1 Jobs in Zambia The Salvation Army, Headquarters, Lusaka. Jobs in Zambia View and Apply Construction Program Officer x1, Development (Projects) Manager x1 & Hospital Administrator x1 Jobs in at The Salvation Army, Headquarters, Lusaka.
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