Receptionist/Office Assistant Jobs in Lusaka Zambia ACDI/VOCA Jobs in Lusaka Zambia View and Apply Receptionist/Office Assistant Jobs in Lusaka at ACDI/VOCA


ACDI/VOCA

Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing
and transitional nations to succeed in the global economy. Based in
Washington, D.C., ACDI/VOCA is a nonprofit international development
organization that delivers technical and management assistance in
agribusiness, financial services, enterprise development, community
development, and food security to promote broad-based economic growth and
vibrant civil societies. ACDI/VOCA has approximately 34 projects in 19
countries and total revenues of approximately $128 million.

Overview

ACDI/VOCA is currently implementing a five-year project entitled “Enterprise
Development and Growth Enhanced (EDGE) Activity” in Zambia, funded by the
United States Agency for International Development (USAID). The aim of the
USAID Zambia EDGE Activity is to increase the profitability for agricultural
small and medium enterprises (SMEs) by addressing their key investment
constraints on access to finance, limited business management skills and
technology, and access to markets, thereby increasing SMEs’ productivity and
ability to create new jobs in Zambia.
Pursuant to its mission, ACDI/VOCA is seeking experienced and talented
professionals for the Receptionist/Office Assistant position. The employee
will provide reception and switchboard services to the EDGE Team. In addition,
the job holder will provide clerical and administrative services to various
departments on an as-needed basis. The position is based in Lusaka and reports
to the Procurement and Logistics Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides reception services to the organization. Answers and directs all
incoming calls on a multi-phone line. Greets project guests, visitors and
clients and directs them to the appropriate parties. Maintains the sign-in
sheet at the front desk. Ensures project-related promotional materials are
available and displayed in a pleasing manner. Ensures the reception area is
free of litter and orderly in appearance.

Provides clerical and administrative services to various departments on an as-
needed basis. Maintains the register of incoming mail and the dispatch
registration book. Receives mail and packages and distributes among staff
members. Maintains conference room schedules, taxi voucher logs, guest
registry, courier log service, and other administrative systems as assigned.
Contributes to event planning, including preparing a list of invitees/
participants, monitoring responses, ordering refreshments and other supplies.
Makes photocopies, types labels and other documents as requested. Assists with
the review of vendor invoices for accuracy, assigns cost center and enters
data into system. Scans vouchers. Updates the EDGE HR project calendar to
advise staff on absences, field travel, and training participation. Maintains
the office supplies and stationery stocks. Updates the stock book. Maintains
an updated list of all telephone and mobile numbers of staff. Undertakes all
other duties and projects as may be assigned from time to time.

QALIFICATIONS

> Grade 12 School Certificate
> Minimum two years of work experience as a receptionist, preferably with an international NGO. Experience with a multi-phone line.
> Fluency in English, written and oral.
> Good organizational and interpersonal skills.
> Able to sit at a computer and operate a keyboard, for extended periods of time.
> Proficiency with MS Office programs, including Excel and Word.

To Apply

Please submit a resume to ZambiaRecruitment@acdivoca.org no later than March
10, 2021. Please include the position title in the subject line. The resume
and related application documents shall be provided as a single attachment and
list long-term employment history and any relevant short-term consulting work.
Due to the high volume of applications we are not able to respond to inquiries
via phone or email. Only shortlisted candidates considered for an interview
will be contacted. ACDI/VOCA is an equal opportunity employer. Women,
minorities and people from diverse groups are encouraged to apply.



Send your Application Through




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Email ZambiaRecruitment@acdivoca.org


Receptionist/Office Assistant Jobs in Lusaka Zambia ACDI/VOCA Jobs in Lusaka Zambia View and Apply Receptionist/Office Assistant Jobs in Lusaka at ACDI/VOCA


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