Programme Support Coordinator – Administrator Jobs in Lusaka Zambia CARE Zambia Jobs in Lusaka Zambia View and Apply Programme Support Coordinator – Administrator Jobs in Lusaka at CARE Zambia


CARE Zambia

CARE is an International Non-Governmental relief and development organization
with various projects in Central, Copperbelt, Eastern, Muchinga, Luapula,
Western, Lusaka, Northern, North-western, and Southern provinces of Zambia.
CARE International in Zambia under the Building Livelihoods Resilience to
Climate Change in Southern Province is seeking to recruit a qualified and
experienced professional for the position of

PROGRAMME SUPPORT COORDINATOR – ADMINISTRATION

Location Lusaka

Job Summary

The Program Support Coordinator – Administration will be responsible for
Management support specialty, developing related policies, systems and
structures and furnish advice, all aimed at facilitating the work of managers
and enhancing the achievement of CARE Zambia’s humanitarian aid and
development objectives. He/she will also perform tasks associated with the
coordination*> of the Country Office’s Procurement, Property and Fleet
management policies and procedures.

SPECIFIC DELIVERABLES

General Office Management

> Ensuring that the policies and procedures outlined in the Administration Manual are adequately implemented.
> Organizes day-to-day activities and manages own time to meet deadlines and priorities; maintains “to do” lists and detailed work schedules and priorities.
> Stays current with policies, procedures and practices governing administration unit; suggests changes to improve service levels and efficiency.
> Assists in providing support in the implementation of Safety and Security activities.
> Ensures that all lease/Tenancy Agreements and Service Contracts are maintained and reviewed on a timely basis.

Asset/Property Management

> Responsible for oversight, management and guidance of day-to-day property management functions
> Ensuring that the policies and procedures outlined in the Property Manual are adequately implemented and that all records regarding the acquisition, transfer and disposal of CARE property are complete, accurate and maintained.
> Implement the inventory policies and procedures to include the preparation of the head office inventory, updating the CO’s Inventory Register and assisting in the annual physical counts; maintain approved in an organized manner. Maintain an updated Property Register for each Sub-Office and the head office following the annual physical count.
> Following the annual physical count and based on decisions made in regards to the summary of findings, update the Register as required. After the Register is updated, send register to Program Support Manager – Administration & Procurement for review.
> Ensure employees understand and comply with established Property Management policies and procedures.
> Ensure the appropriate insurance coverage of all organizational assets in accordance with the policy
> Provide the necessary guidance and training to help minimize errors and ensure continued compliance

Procurement

> Assists in carrying out Procurement activities for the Country Office within the established policy, procedure and systems.
> Procure and ensure timely, efficient and cost effective supply and supply of goods and services to user departments in accordance with internal policies and donor requirements.
> Provide pricing information to assist budget holders with budget preparation.

Fleet Management

> Efficient maintenance of the fleet in all areas of operation.
> Administration of Road Traffic Accident (RTA) reports at the main and sub offices
> To provide administrative support to the fleet department in data collection, data capturing, filing and generation of various fleet administrative report such as fuel analysis reports
> To liaise with projects to ensure fleet activities are run according to CARE policies and procedures.
> Maintenance of CARE Zambia fuel accounts in all operational areas
> To ensure that all fleet are compliant with legal on-road requirements
> Ensure the appropriate insurance coverage of the transport fleet in accordance with the policy

QUALIFICATION & EXPERIENCE

> Degree or Higher Diploma in Business Administration.
> Chartered Institute of Purchasing and Supply (ZIPS) level 4 or equivalent
> 3 years relevant work experience
> NGO work experience is desirable
> Uses sound judgment within the limits of their authority.
> Possession of a valid driving license is mandatory.

Suitably qualified and interested members of the public are invited to apply.
Application letters accompanied by detailed CVs and daytime contact numbers
should be sent to

[ carejobs@carezam.org*> ](mailtocarejobs@carezam.org) .

Closing Date 17 th July, 2020.

CARE International in Zambia is committed to Promoting and maintaining an
organizational culture that advances gender equality, reduces power abuse and
inequalities, and fosters trust and safety.



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Programme Support Coordinator – Administrator Jobs in Lusaka Zambia CARE Zambia Jobs in Lusaka Zambia View and Apply Programme Support Coordinator – Administrator Jobs in Lusaka at CARE Zambia


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