Finance and Administration Officer x1 & Regional Finance and Administration Manager x1 Jobs in Lusaka Zambia USAID Discover Health Project Jobs in Lusaka Zambia View and Apply Finance and Administration Officer x1 & Regional Finance and Administration Manager x1 Jobs in Lusaka at USAID Discover Health Project


USAID Discover Health Project

JSI Research & Training Institute Limited

JOB OPPORTUNITIES

JSI in collaboration with The Palladium Group implements the five-year USAID
DISCOVER-Health project to supports the Ministry of Health (MOH) in the
provision of quality health services and products. The project’s aim is to
improve the lives of Zambians by ensuring equitable access to and use of high-
quality HIV, maternal new-born and child health (MNCH), family planning and
reproductive health (FP/RH) services and products at the district and
community levels. The project utilizes and sustains a health model that
maximizes the relative strengths of the public and private sectors to deliver
health products and services that reach all beneficiaries and consumer
markets.

POSITION 1

Job Title Finance and Administration Officer

Location*> Lusaka

Reporting*> Regional Finance and Administration Manager (RFAM)-Lowlands

Main Responsibilities

Finance

> Ensure that payments are made on timely basis following laid down financial regulations as per USAID and JSI policies governing payables
> Assist the Regional Director with the day-to-day financial and administration operations of the provincial office
> Provide financial management for the provincial office and manage petty cash float, assist with procurement analysis as required, general Admin and HR filing
> Submit monthly provincial financial reports to the Head Office – Lusaka for consolidation
> Submit on a monthly basis regional cash flow projection to the Head Office – Lusaka
> Ensure that advances for the provincial staff are retired promptly in accordance with JSI financial policy
> Prepare monthly bank reconciliation and any other financial reports
> Provide guidance to the entire team on charging relevant expenses to their respective codes and budget tracking of both program and admin budgets
> Provide Custody of office inventory

Administration

> Oversee the general administrative functioning of the office – i.e. office maintenance, repairs, house-keeping, and ensure the security of the office, property and staff
> Supervise the all the drivers to ensure adherence to responsibilities as per job description and JSI transport policy
> Ensures the senior driver carries out routine pre-operational checks on the provincial project vehicle(s)
> Check vehicle Logbooks on a regular basis and ensure fuel reconciliation is done bi- weekly and manage in-house trip planning
> Obtain quotes and pro-forma invoices from vendors as directed by the procurement office and regional director, including ensuring that JSI procurement procedures are adhered to
> Act as focal point for all procurement of furniture, equipment and services for the provincial office,
> Receives and sends documents and ensures that a tracking system is in place for in-coming and out-going correspondence parcels and packages
> Providing support in all training preparation activities taking place in the province as designated by head office

Requi*> red Qualifications and Skills

> ZICA, ACCA Part II /CIMA Part II or equivalent with at least 2 years of financial and administrative experience.
> Excellent verbal and written English.
> Ability to take initiative and work in teams.
> Proficiency in Microsoft Word and Excel required.
> Experience and knowledge of Zambian tax laws and experience working with an NGO preferred.
> Financial & administrative experience with a USAID-funded project and knowledge of USAID rules & regulations strongly preferred.

POSITION 2

Job Title Regional Finance and Administration Manager

Location*> Lusaka

Reporting*> Regional Director and HQ Finance Director and Operations
Director

Main Responsibilities

> Develop operational budgets for DISCOVER regional and hub activities.
> Supervision of all staff under the incumbent’s span of control
> Manage accurate accounts and prepare monthly financial reports for submission to HQ office as required by the Project and donor regulations.
> Review all incoming invoices, vouchers, and receipts for accuracy.
> Prepare all payment vouchers, obtain appropriate approvals and signatures, and ensure that all vouchers are properly coded with the correct activity and account codes.
> Approve all petty cash transactions at regional office, ensure prudent management of petty cash
> Review all regional office vouchers and sign as appropriate-refer to regional office decentralisation guidelines
> Coordinate and ensure smooth program activities working with the Regional Director and Hub Managers. The RFAM will be expected to be proactive and involved, to the greatest extent possible, in technical aspects to ensure efficient Project function at the regional level.
> Monitor program activities and make sure that communication and coordination among partners is effective so activities are completed on schedule.
> Ensure all MOMO payments for the region are managed timely, approve MOMO transactions where appropriate.
> Review budget requests and maintain a budget tracking system to ensure that all expenses are codes correctly and that the project does not overspend on budget lines
> Prepare travel advances, maintain travel advance records, process expense reports, and reconcile advances timely (within 30 days).
> Follow and reconcile all transactions between QuickBooks and the bank statement.
> Ensure and manage field link queries, ensure all queries are resolved within the month
> Where appropriate and with the approval of the Regional and/or Finance and Operations Directors, draft letters to internal and external stakeholders.
> Follow up on purchase orders to ensure vendors comply with terms and conditions
> Provide and oversee administrative and logistical support
> Oversee all fleet and logistics management for the respective region
> Be responsible for maintaining, tagging and updating a complete list of Equipment and Furniture.
> Carry out other operations and accounting tasks as requested by Lusaka field office and Boston Home office
> Oversee procurement within the regional office guidelines
> Manage all vendor payments including payments to hotel vendors to ensure timeliness and accuracy of project accounts payables
> Uphold a strong ethical disposition as per DISCOVER LHEM, Operations Manual and JSI Corporate ethics code
> Actively participate in project management meetings and conference calls, representing the region

Required Qualifications and Skills

> Minimum degree in accounting or equivalent qualification (qualified ZICA licentiate, ACCA fundamental level, CIMA managerial level)
> Higher qualification and experience will be a distinct advantage
> Minimum of 3 years’ experience in financial management for international donor funded projects; preferably including experience with USAID-funded projects.
> Demonstrated ability to manage time and perform to strict deadlines.
> First-hand experience of using accounting software and excellent computer skills (particularly MS Excel and Word) required.
> Excellent interpersonal and teamwork, writing and organizational skills.

Please send email applications to jobsdiscoverh@zm.jsi.com*> indicating the
position you are applying for in the subject line.

Only short-listed candidates will be contacted.

Closing date for receiving applications Friday July 17th 2020.



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Finance and Administration Officer x1 & Regional Finance and Administration Manager x1 Jobs in Lusaka Zambia USAID Discover Health Project Jobs in Lusaka Zambia View and Apply Finance and Administration Officer x1 & Regional Finance and Administration Manager x1 Jobs in Lusaka at USAID Discover Health Project


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