Procurement Assistant Jobs in Lusaka Zambia EDC Jobs in Lusaka Zambia View and Apply Procurement Assistant Jobs in Lusaka at EDC


EDC

EDUCATION DEVELOPMENT CENTER (EDC)

EDC is one of the world’s leading nonprofit research and development firms.
EDC designs, implements, and evaluates programs to improve education, health,
and economic opportunity worldwide. Collaborating with both public and private
partners, we strive for a world where all people are empowered to live
healthy, productive lives.

EDC is committed to diversity in the workplace.

## Job Description

The USAID Let’s Read Zambia project is a 5-year project funded by the United
States Agency for International Development (USAID) and implemented by the
Education Development Center (EDC). USAID Let’s Read Zambia works to improve
reading outcomes for children attending pre-primary (kindergarten) through to
Grades 3 and provide professional development for teachers to support reading
interventions in Zambian public and community schools.

Position Description

The Procurement Assistant will support the Procurement Manager in managing all
project procurement processes including printing of Teaching and Learning
Materials and equipment procurement. The incumbent will assist in ensuring
procurement is transparent and carried out in accordance with USAID
regulations, EDC procurement policies, procedures, rules and guidelines are
followed. S/he will report to the procurement manager.

Responsibilities

The Procurement Assistant is responsible for the following tasks, but not
limited to

> Assist the Procurement Manager to oversee all project procurement; and ensuring procurement is transparent and carried out in accordance with USAID regulations, EDC policies and procedures
> Procure and ensure timely, efficient and cost-effective supply of goods and services to project teams in accordance with donor and EDC guidelines
> Prepare requests for quotations, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project
> Support the Procurement Manager to review and track the procurement plan; communicating and sharing updates with the various project teams on a regular basis
> Working closely with the project technical teams and providing procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies
> Maintain filing system for procurement and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file;
> Ensure that the vendor meets the terms and conditions of the purchase order/contract through active contract management; This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;
> Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;
> Support project budget revisions by providing estimated pricing for goods and services; and
> Any other duties as may be assigned by the supervisor

Reporting and Organizational Relationships

Procurement Assistant reports to the Procurement Manager.

## Qualifications

The candidate for the position of Procurement Assistant shall have at a
minimum the following qualifications

Education*>

> Grade 12 Certificate
> Advanced Diploma/ Level 5 in Purchasing and Supply or its equivalent
> Must be a member of Zambia Institute of Purchasing and Supply with a valid practicing license

Skills and Experience

> At least 3 years’ experience managing procurement processes in Zambia, including with USAID-funded programs
> Experience in competitive procurement of goods and services required
> Experience in administration of subcontracts and purchase orders strongly preferred)
> Detail-oriented and organized
> Experience using computers and software at work, especially email and MS Word (experience with MS Excel is desired)
> Ability to work hands-on, independently, and within team in difficult work environment
> Willingness to frequently travel to provinces and districts covered by the project

## Additional Information

Application Instructions*> Job Closing Date July 14th, 2020*>

If experiencing technical difficulties, applicants may send their resumes to
zambiajobs@edc.org, listing “ LO-Zambia-LRZ*> ” in the Subject Line.

Due to the volume of applications submitted, only finalists will be notified.
No phone calls, please.

All your information will be kept confidential according to EEO guidelines.

As an EOE/AA employer, EDC does not discriminate in its employment practices
due to an applicant’s race, color, religion, sex, national origin, and veteran
or disability status. EDC is a smoke-free workplace.

To apply please visit [ jobs.smartrecruiters.com
](https//jobs.smartrecruiters.com/EducationDevelopmentCenter/743999714699588-procurement-
assistant) .

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