Terms of Reference for a Consultancy to Conduct End of Project Evaluation Jobs in ChipataKatetePetaukeChomaPembaLivingstoneKazungula Zambia Transparency International Zambia Jobs in ChipataKatetePetaukeChomaPembaLivingstoneKazungula Zambia View and Apply Terms of Reference for a Consultancy to Conduct End of Project Evaluation Jobs in ChipataKatetePetaukeChomaPembaLivingstoneKazungula at Transparency International Zambia


Transparency International Zambia

Project Name Open Contracting for the Health (OC4H)

1\. Project Background

Each year governments around the world spend vast sums of public funds on
health related contracts for everything from medicines to hospitals. Public
procurement within healthcare is extremely complex and often opaque. This
makes it highly vulnerable to undue influence and misuse, with severe
implications for global health and economic development. Effective procurement
policies can help ensure that high quality, cost effective products are
purchased at the right time, in the correct volume, at the right price and
deliver to the health needs of the local population.

Due to the scale of public expenditure and its direct impact on local
communities, health is an ideal sector to demonstrate the benefits of open
contracting practices in public procurement. The growing consensus among
governments, civil society and the private sector on the potential of open
contracting has been demonstrated through the commitments made at the 2016
Anti-Corruption Summit in London where countries including Argentina, Malta,
Mexico and Nigeria all made specific reference to the health sector in their
national action plans. Open contracting also aligns with the commitment made
by the African Union, in January 2018, when it recognized corruption as
hampering “efforts aimed at promoting democratic governance, socio-economic
transformation, peace and security and the enjoyment of human rights in the AU
member states”, and declaring 2018 “African anti-corruption year”.

Overall, open contracting has been shown to significantly contribute to the
strengthening of health systems, complementing the efforts of governments,
international donors and institutions to build efficiencies and better meet
the needs of the population. Open contracting can minimize public procurement
vulnerabilities, and has the potential to allow health systems to develop the
resilience needed to withstand health crises, such as the Ebola outbreak in
West Africa, and also the recent outbreak of COVID 19. In different contexts
(e.g. Colombia and Ukraine), open contracting has also proved to benefit small
and medium enterprises (SMEs), by contributing to fairer and more competitive
markets that have in turn benefitted the service users.

Based on the above background, in 2018, the Open Contracting for Health (OC4H)
project was developed by Transparency International Global Health programme
(TIGH). The project is funded by the UK Government’s Foreign, Commonwealth &
Development Office (FCDO). The OC4H initiative aimed at improving healthcare
systems through the principle of open contracting in healthcare procurement,
building on existing efforts by government, civil society and the private
sector (the ‘golden triangle’) to identify opportunities for open contracting
in the health sector. OC4H worked with key partners to make procurement more
transparent and accountable by making a step towards open contracting as the
default process for public healthcare procurement, in order to achieve better
functioning health systems and outcomes in Zambia. The project worked with
public procurement officials to strengthen open contacting data at a local
level. The project also worked to increase disclosure of contracting
information, improve public participation in contracting processes and
collaborative engagement between government, civil society and private sector.
The project strengthened the capacity of community monitors and civil society
to collectively and effectively demand accountability and value for money in
public contracting health sector.

2\. Project Description

In partnership with Transparency International Global Health programme, TI-Z
has been part of a global initiative that seeks to reduce corruption in the
healthcare sector, and improve global health and healthcare outcomes through a
project is known as the ‘Open Contracting for Health (OC4H). OC4H is a three-
year project which will come to an end on 31/03/2021. The project aimed to
improve healthcare systems in a number of countries across Sub-Saharan Africa
and Asia, through the principle of open contracting in healthcare procurement.
The project aimed to enhance performance of contracts through increasing
contract information disclosure and citizen monitoring with a view of
addressing challenges that negatively impact on the quality, schedule and cost
of contracts in Zambia. Open contracting is the practice of publishing and
using accessible procurement cycle information to ensure that the vast sums of
public money are spent honestly, fairly and effectively. This approach uses
government transparency to foster participation between public bodies,
businesses and civil societies to boost the integrity, fairness and efficiency
of public contracting. The project is being implemented in seven districts in
Eastern and Southern Provinces of Zambia i.e. Chipata, Katete, Petauke, Choma,
Pemba, Livingstone and Kazungula.

3\. Project Development Outputs, Outcomes and Impact

The three main outputs for the OC4H project are

> National health systems have the skills and resources needed to implement open contracting in public procurement
> Supplier diversity in health sector public procurement is facilitated
> Civil society is sustainably engaged in public procurement processes

The outcome of the OC4H project is

> Public procurement in national health systems is made more transparent The expected impact of the OC4H project is
> Health outcomes in partner countries have improved

The full Log frame can be found in Annex A.

4\. Stakeholders

> FCDO – Funder
> TIGH – Project Lead
> • Transparency International Zambia (TI-Z) – Implementing organization
> The Procurement Officers and District Health Officers in all 7 districts – Local Governments
> Ministry of Health (MoH)
> Zambia Public Procurement Authority (ZPPA)
> CSOs
> Private Sector across all districts (SMEs)

5\. Methodologies used by the project

> Contract and public infrastructures monitoring (construction and up grading of Health Centres)
> Capacity building for procurement officers, private sector actors (SMEs) and CSOs
> Review / Feedback meetings with all stakeholders
> Use of online tool (e-GP)

6\. Key activities conducted

• Build alliances between various national stakeholders

> An OC hub designed to build capacity around the production, analysis and use of data
> Training for government procurement officials to introduce open contracting standards
> Facilitation of peer-to-peer learning
> Support to civil society to independently and sustainably monitor the use of open contracting standards
> Collection of evidence and data throughout the implementation of the project and the dissemination of learning
> Hosting national/ district workshops
> M&E activities

7\. Purpose and Scope of the Evaluation

> The main goal of this consultancy is to carry out the final evaluation of the TI-Z project funded by FCDO under the umbrella of Transparency International focusing on the assessment of its relevance, effectiveness, efficiency, impact and sustainability, while paying attention to context and processes and learnings

8\. Specific objectives of the evaluation

> Generate learning and knowledge about the conditions in which the project achieved and may sustain its results in the context of open contracting principles
> Show the results and social return on investment made in the project. This should be done in a credible and transparent way

9\. Scope of Evaluation

The scope includes content, geographical and time scopes.

a) Content scope

The content scope for Evaluation is determined using OECD-DAC criteria for
evaluation. Relevant criteria are associated with a number of key questions
that are to be addressed and explored. The evaluation will also cover the
analysis of the process of implementation, the changes that have occurred
because of the project’s intervention, opportunities and constraints that have
been encountered, important lessons that have been learnt and recommendations
for future design and implementation for TIGH and TI-Z.

b) Geographical scope

The geographical scope will include; the 7 districts namely Chipata, Katete,
Petauke, Choma, Pemba, Livingstone and Kazungula are the districts targeted by
the project, as well as the Central government entities such as Zambia Public
Procurement Authority (ZPPA) and Ministry of Health (MoH), CSOs and SMEs.

c) Time scope

The evaluation shall be expected to complete within 20 days, between 1st March
and 25th March 2021.

10\. Evaluation Criteria and Key Questions to Be Addressed in the Evaluation

The following provides a guide to the questions to be addressed by this
evaluation, under each of the criteria below

Long term outcome/Impact

a. Did the OC4H project contribute to the intended impact of improved health
outcomes within the country

b. Did the OC4H project achieve the intended outcome within the country

c. What positive or negative unintended outcomes resulted from the project

Process

a. Have the OC4H projects activities been effective Have some been more
effective than others, e.g. training vs advocacy

b. Of the three outputs/target stakeholders which was most effective in
contributing to the outcomes Are there any key lessons relating to these

c. How can Procurement Data be better linked to social accountability
activities and other decision making transparency processes such as contract
monitoring

d. How can Procurement Data be better used by formal accountability/oversight
institutions such as ZPPA, audit offices and anti-corruption departments

e. How effective was the program M&E System in contributing towards effective
management and quality implementation of the program activities Is there
evidence to show that information emanating from the monitoring system was
adequately documented, reviewed, shared and utilized to improve management
decision making and quality of program implementation at all levels of the
project

f. Is there evidence to show that information emanating from the benefiting
CSOs and privates sector actors was adequately documented, shared and utilized
to improve the quality of program implementation

g. What key challenges (internal and external) to implementation were
encountered and how effectively were these responded to What can the project
learn from these challenges that can help future interventions of TI-Z

a. To what extent was the project aligned to the immediate needs and
priorities of the target beneficiaries (including government agencies, other
CSOs, private sector, citizens and Local government districts) as well as the
priorities of national and local government agencies

b. To what extent were agencies such as ZPPA, Ministry of health, and other
CSO etc. involved in the project design and implementation process

c. To what extent did the project adequately respond to needs/issues raised by
the project beneficiaries (issues concerning public procurement, citizen
participation, citizen’s feedback and social accountability issues)

d. How appropriate were the alternative solutions/changes that was proposed by
TI-Z help to improve the situation in public procurement processes

e. What were the influencing strategies put in place by the project to address
the issues concerning open contracting that affect service delivery to the
citizens

Efficiency

a. Where will the lasting impacts be, what are the major opportunities that
were missed, and what other opportunities are there

b. Can the program make a reasonable case in terms of value for money
considerations informed decisions on financial expenditures on project inputs
and activities with a view to maximizing program outputs

c. Were there adequate resources to achieve the desired outputs and outcomes

d. How did the project use resources for implementation Could the use of
resources be improved

Sustainability

a. Does the project have an exit plan

b. During the implementation of the project what have the target beneficiaries
done as a result of the project and will continue to use even when the project
is no more

c. To what extent has the program developed local capacities, linkages and
plans for ensuring that the effects of the different interventions can be
sustained

d. How has OC4H embedded itself within national CSO and development networks
Was there any benefit to this, and what potential is there to continue to
utilize in-country networks beyond the lifespan of the project

e. How has the project been embedded into the health sector in the country Is
it possible to demonstrate that the project has contributed to impacting the
performance of health services delivery

Optional Additional Questions

These questions are not essential to the evaluation, however if an evaluator
feels they can address all the above questions as well as examine the
following it would be a welcome addition.

a. How can health information systems be used to inform procurement plans

b. How could verification of stock of health commodities/medicines at the
service level be used in conjunction with procurement data and/or contract
monitoring in order to further accountability in the health sector

11\. Methodology

It is expected that the evaluation will be carried out in conformity with
evaluation best practices. The methodology will be defined by the consultant
as it suits the scope of the evaluation.

12\. Duration

The estimated duration of the assignment is 30 days. The first draft of the
report must be submitted by 25th March, (to go through an internal review
process) and the final report with comments addressed must be submitted on or
before 9th April.

13\. Reporting requirements/deliverables

In the course of the assignment the evaluator shall provide the following
outputs in English

a. Inception report outlining a detailed plan, methodology and timeline of
activities to be accomplished by the evaluator under the assignment. This
should be submitted in the form of a presentation to the TI-Z project team.

b. Interim report, to inform the project team of preliminary results.

c. Final evaluation report that answers the key evaluation questions,
outlining persons/institutions interviewed, data collected, lessons learned
and recommendations for future projects, consulted

and validated with TI-Z project team. This report will be submitted on 9th
April 2021 taking into consideration the consultant addressing comments made
by the TI-Z/TIHI team.

14\. Support

The consultant will be provided support by both TIGH and TI-Z to provide
additional context about the project as well as identifying and putting into
contact with relevant external stakeholders for potential interviews.

15\. Application procedure

All expressions of interest should include

a. Letter of interest (maximum one page)

b. Technical proposal highlighting brief explanation about the consultant’s
profile, consultant’s understanding of the TOR and previous experience in
similar assignments.

c. Financial Proposal the financial proposal should provide cost estimates
for services to be rendered including daily profession fees and incidence
expenses

16\. Qualification and competencies

To accomplish the objectives of the end line evaluation, the resource
person/consultant should have the following key qualifications and
competencies.

a. The evaluator should be a reputable consulting company or an individual
that shall be selected on basis of the knowledge and experience in the
monitoring and evaluation field.

b. At least 5 years of professional experience in using evaluation methods of
similar projects.

c. At least 5 years’ experience in conducting similar studies, financed by
international financial institutions such as World Bank/USAID, DFID among
others.

d. Lead consultant should have at least relevant Master’s degree with bias in
Monitoring and Evaluation.

e. Knowledge of theory of change will be considered an asset.

f. Knowledge on Open Contracting is an added advantage

g. Knowledge of the governance, transparency and accountability programme.

h. Excellent oral and written English

17\. How to Apply

All suitably qualified and interested consultants should submit expression of
interest that includes technical and financial proposal as well as, Curriculum
Vita and contact information for three professional referees not later than
18th February 2021 at 500pm to info@tizambia.org.zm
The complete application packet must be submitted in the required format with
the required attachments.

a. Technical Proposal

b. Technical Budget and budget notes

Offers received after the specified date will be considered late and will be
considered only at the discretion of TI-Z. TI-Z reserves the right to make an
award based on initial submission. TI-Z reserves the right to make no award if
it is determined that the offers submitted do not satisfy the needs of the
organization. All written proposals submitted must be valid for a period of
not less than sixty (60) calendar days from the stated closing date.

18\. Notification of Selection

TI-Z will notify the offered who submitted the highest scoring proposal in
writing by email. Clarifications and revision of minor errors and omissions
may be requested. Upon completion of either, offered may be required to submit
a revised quote.

All prospective candidates are advised to follow the application procedure and
guidelines provided.

Please note Due to the current coronavirus pandemic we will not be accepting
hard copy application submissions. Thank you.

TI-Z will not reply to any phone enquiry and that will lead to automatic
disqualification

Annex A – OC4H Log frame

IMPACT Impact Indicator 1.1

Health outcomes in 2 partner countries have World Health Organization health
surveillance
improved statistics have improved

Impact Indicator 2.1

Costs avoided through open contracting are identified,
compared to a procurement cost benchmark and
reported

OUTCOME Outcome Indicator 1

Public procurement in national health systems is made Open contracting
principles are applied in partner
more transparent country public health systems

Outcome Indicator 2

Data generated by Open Contracting can effectively be
used to report instances or trends of inefficacies and
vulnerabilities that may reveal trends or instances of
corruption

OUTPUT 1 – GOVERNMENT Output Indicator 1.1

National health systems have the skills and resources The Open Contracting for
the Health Sector hub is
needed to implement open contracting in public made available and adapted to
the respective context
procurement
Output Indicator 1.2

Relevant national procurement staff’s capacity is
improved in relation to open contracting principles

Output Indicator 1.3

Government actively publish tender documents to an
open and transparent platform

OUTPUT 2 – PRIVATE SECTOR Output Indicator 2.1

Supplier diversity in health sector public procurement is Private sector
entities, including SMEs, are regularly
facilitated engaged with meetings and
activities around open contracting and transparency
in public sector procurement

Output Indicator 2.2

Potential contractors, including SME’s, utilise open
contracting information for public procurement

Output Indicator 2.3

Potential contractors have increased capacity to access
and utilise open contracting public procurement
information

OUTPUT 3 – CIVIL SOCIETY Output Indicator 3.1

Civil society is sustainably engaged in public Civil society monitor public
procurements in health,
procurement processes using both Open Contracting data as well as physical
inspection.

Output Indicator 3.2

The Open Contracting for the Health Sector hub is
made available to civil society organisations and
adapted to the respective context

Output Indicator 3.3

Civil society’s capacity to advocate for, and use Open
Contracting information is increased.



Send your Application Through




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Email info@tizambia.org.zm


Terms of Reference for a Consultancy to Conduct End of Project Evaluation Jobs in ChipataKatetePetaukeChomaPembaLivingstoneKazungula Zambia Transparency International Zambia Jobs in ChipataKatetePetaukeChomaPembaLivingstoneKazungula Zambia View and Apply Terms of Reference for a Consultancy to Conduct End of Project Evaluation Jobs in ChipataKatetePetaukeChomaPembaLivingstoneKazungula at Transparency International Zambia


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