Administrative Officer Jobs in Lusaka Zambia Plant A Million Zambia Jobs in Lusaka Zambia View and Apply Administrative Officer Jobs in Lusaka at Plant A Million Zambia


Plant A Million Zambia

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MINIMUM QUALIFICATION REQUIREMENTS

EXPERIENCE Experience performing a variety of administrative management
functions, including transcription and dictation of correspondence. Experience
in journalism and preparation of press releases; proven ability to organize
and manage competing priorities. Knowledge of economic and accounting
principles and practices, the financial markets, banking and the analysis and
reporting of financial data. Knowledge of principles and processes for
providing customer and personal services. This includes customer needs
assessment, meeting quality standards for services, and evaluation of customer
satisfaction. Experience in supporting Management including the preparation of
meeting agendas and minutes; comprehensive ability to effectively utilize a
personal computer, peripherals, and related word processing, spreadsheet and
database management programs. Excellent verbal and written communications
skills; ability to constructively deal with conflict and afford effective
resolutions.


CONTACT RESPONSIBILITY

INTERNAL Interaction with Sales Manager to receive direction and review
results, provide a variety of administrative management functions and assist
with travel arrangements; other employees to coordinate agendas and facilitate
proper operation of the office; all other personnel as required.

EXTERNAL Interaction with customers, vendors, government agencies and
officials to schedule meetings, coordinate events and assist with problem
resolution.


PHYSICAL REQUIREMENTS

Good hearing, eyesight and speech; Excellent ability to communicate both
verbally and in writing; ability to effectively operate and utilize a personal
computer and peripherals; able to tolerate periods of continuous sitting; may,
on an infrequent basis, assist with lifting up to 25 kg.


ENVIRONMENTAL CONDITIONS

Work is primarily performed within an enclosed office setting with lighting
and ventilation. Subject to conversational noise from other personnel within
the facility, along with standard background noise found in an office
environment. Subject to long periods of sitting and exposure to computer
screen. When performing work outside the facility, subject to variable weather
conditions and possible exposure to heavy equipment, dust, fumes, odor and
noise. Personal safety equipment is available.


DETAILED DUTIES AND RESPONSIBILITIES – ESSENTIAL FUNCTIONS

This position is responsible for a wide variety of secretarial and
administrative duties for the Sales Manager and other Management including
acting as custodian of minutes, resolutions and ordinance books in accordance
with retention requirements; updating Administrative Code and the Company’s
Web page; creating and maintaining meeting agendas, including incorporating
agenda material for presentation for routine, special and adjourned meetings.
Compute, classify, and record numerical data to keep financial records
complete. Perform any combination of routine calculating, posting, and
verifying duties to obtain primary financial data for use in maintaining
accounting records. May also check the accuracy of figures, calculations, and
postings pertaining to business transactions recorded by other workers.

Professionally represents the company. Reliable, stable attendance is
required.

The following tasks are typical for this classification. Incumbents may not
regularly perform all of the listed duties and/or may be required to perform
additional or different duties from those set forth below to address business
or staffing needs and changing business practices as defined by the General
Manager.



TASKS

TIME 50%

> Provides administrative support to the Sales Manager and Management
> Answers and screens phone calls
> Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary
> Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies
> Completion of various forms, notices, press releases and other
> Communications, which may require posting and/or publication
> Assists with project monitoring and budget tracking
> Assists Sales Manager with customer inquiries and problem resolution
> Assists in meeting preparation, set-up and clean up
> Updates company web page and Facebook on a regular basis
> Exhibits ability to constructively deal with conflict and afford effective resolutions
> Suggests policy changes in order to streamline office operations
> Assures office operations within budgetary guidelines
> Exhibits willingness to ensure successful inter-personnel relationships
> Disseminates information to managers and other personnel regarding changes to company documents, policies and procedures, providing clarification as needed

TIME 40%

> Manages Petty Cash
> Prepares end-of-month accounts and annual balance sheets
> Complete and submit tax forms and returns, workers’ compensation forms, pension contribution forms, and other government documents.
> Maintain inventory records.
> Perform personal bookkeeping services.
> Compute deductions for income and social security taxes.
> Prepare purchase orders and expense reports.
> Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

TIME 10%

Performs all related duties as assigned.



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Email AdminTeam@plantamillion.com


Administrative Officer Jobs in Lusaka Zambia Plant A Million Zambia Jobs in Lusaka Zambia View and Apply Administrative Officer Jobs in Lusaka at Plant A Million Zambia


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